Rustington Recruitment

Employment Type:

Full-time (office-based with some flexibility depending on business need)

About the Role:

Our client is seeking a proactive and organised Private Client Administrative Assistant to support their Private Client team in delivering an efficient, high-quality service to clients.

This role is ideal for someone who is client-focused, calm under pressure, and has exceptional attention to detail, particularly when working on probate, wills, LPA and estate administration matters.

You will work closely with fee-earners and assist with day-to-day file management, document production, client communication, and general administrative duties within the department.

Key Responsibilities:

Client Care & Communication • Be a friendly and professional first point of contact for Private Client enquiries • Handle incoming calls, emails, and walk-ins, ensuring clients feel supported and informed • Schedule appointments and manage fee-earners’ diaries • Provide clear and timely updates to clients while maintaining confidentiality

File & Matter Administration • Open new matters, carry out conflict checks, and prepare engagement letters • Manage file organisation (both digital and paper) in accordance with the firm’s procedures • Assist with ID checks and AML requirements • Chase third parties (banks, HMRC, care homes, asset holders) for information

Document Preparation • Draft standard documents such as: Will instructions sheets, Probate forms, LPA forms, letters to clients and third parties.

Estate Administration Support • Collate asset and liability information for probate • Update estate accounts and asset schedules • Prepare documentation for the Probate Registry • Monitor key deadlines and ensure timely progression of matters

General Administrative Duties • Photocopying, scanning, filing, and post handling • Maintaining accurate data within the case management system (e.g., LEAP) • Assist with billing, raising invoices, and maintaining payment records • Support fee-earners with ad-hoc administrative tasks as required

Skills & Experience Essential

Strong administrative experience within a law firm • Excellent written and verbal communication skills • High attention to detail and accuracy • Ability to manage multiple tasks and priorities • Strong IT skills, including case management systems and Microsoft Office • Organised, reliable, and able to work to deadlines

Desirable • Previous experience in Private Client work (wills, probate, trusts, estate administration) • Understanding of SRA compliance and confidentiality obligations • Experience with LEAP or similar case management systems

Personal Qualities:

Warm, patient, and empathetic—especially when working with vulnerable or bereaved clients • A team player with a can-do attitude • Professional, discreet, and calm • Driven to learn and develop within the Private Client field

Salary £24,000 to £28,000 pa depending on experience

Benefits • Friendly and supportive working environment • Training and development opportunities • 28 days holiday + bank holidays

SDP Recruitment Ltd TA Rustington Recruitment is an employment agency.

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About the Role We are looking for a diligent and highly organised Conveyancing Assistant to join our client’s residential property team. This role is ideal for someone with an exceptional eye for detail and a proactive approach to supporting the smooth running of conveyancing matters from instruction through to completion — including playing a key role in client onboarding and compliance processes.

Key Responsibilities • Managing new client registration including ID verification, AML checks, and source of funds/source of wealth enquiries in line with regulatory requirements. • Drafting and preparing standard letters and conveyancing documentation (e.g. contracts, completion statements, SDLT returns, AP1s). • Ordering office copies and searches, drafting and submitting Land Registry applications. • Liaising with clients, estate agents, solicitors, lenders, and other third parties. • Maintaining accurate, up-to-date files and records using our case management system. • Ensuring all documentation is carefully reviewed and accurately completed. • Supporting the fee earner with case progression and administrative tasks to ensure smooth and timely completions.
Essential Skills and Attributes • Meticulous attention to detail – accuracy is absolutely essential in this role. • Proven experience in residential conveyancing. • Confident with AML and KYC procedures, including interpreting ID documents, verifying proof of address, and assessing source of funds. • Strong administrative and organisational skills, able to manage timescales. • Professional written and verbal communication skills, with a reassuring and client-friendly manner. • Competent with Microsoft Office and conveyancing case management systems. • Familiarity with Land Registry submissions and SDLT processes. • Ability to remain calm, methodical, and focused under pressure.

Full time position with a starting salary of between £23,500 pa and £26,500 pa.

SDP Recruitment Ltd TA Rustington Recruitment is an employment agency.

Job Types: Full-time, Permanent

Pay: £23,500.00-£26,500.00 per year
Benefits:

• Company pension

Experience:

• Conveyancing: 1 year (required)

Work Location: In person

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Our client is looking for a Senior Private Client Lawyer to join their firm as Head of the Private Client Department. Located in West Sussex, the firm is dedicated to promoting a healthy work-life balance with a genuinely friendly and approachable culture. They are seeking a like-minded Private Client Lawyer with at least 5 years of PQE to join this busy and productive department.

The department handles a variety of matters such as Wills, Trusts, Probate, Estate Administration and Court of Protection. In addition to overseeing the department, you will also manage your own caseload of Private Client matters. Active involvement in business development and marketing is also expected.

Requirements

To be successful in this role, you must be an experienced Senior Private Client Lawyer with a minimum of 5 years PQE. Managerial/supervisory experience is preferable and having STEP or working towards it would be highly advantageous. They offer excellent career prospects, with the opportunity to progress to Board level.

Salary will be commensurate with ability and experience.

SDP Recruitment Ltd TA Rustington Recruitment is an employment agency

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An exciting opportunity has arisen to join our client’s residential conveyancing department of 6 at their firm in Chichester. This position is full-time but part-time applications are also welcomed (please specify your suggested days / hours). 3 years+ PQE required.

Duties include:

-Handle own caseload (Freehold and Leasehold Purchases and Sales, Re-mortgages, Transfer of Equity, Shared Ownership to include Staircasing, New Build Property (inc Help to Buy), Lease Extensions, Leasehold Enfranchisement, Equity Release).

-Business development: Building good relations and regular communications with local estate agents and contacts.

-CQS update training / AML training.

Note: Redbrick case management system is used by all the conveyancing department

Salary negotiable but circa 50k pa

SDP Recruitment Ltd TA Rustington Recruitment is an employment agency

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The Role

We are looking for an experienced Wills & Probate fee-earner (2+ years PQE) to join our client’s team. This role primarily involves:

-Probate and Estate Administration: Managing a variety of cases, from basic estates (below the inheritance tax threshold) to more complex taxable estates requiring IHT400 forms and relevant schedules.

-Assisting clients with estate and tax planning (using Wills, trusts and lifetime giving), Living Wills, Statutory Wills, preparing Powers of Attorney and undertaking Court of Protection work, dealing with the finances and (if appropriate) making an application for relevant benefits, administration of trusts, information on home care, preserving assets in the event of long-term residential or nursing care, care home contracts.

All of their team in Private Client have completed Dementia Friends training and are members of The Association of Lifetime Lawyers.

About You

The ideal candidate will:

-Have 2+ years of PQE in Wills & Probate

-Be a team player who is flexible, self-sufficient, and adept at managing a diverse client base, including older clients and high-net-worth individuals

-Possess strong IT skills, a proactive attitude, and the ability to thrive in a fast-paced environment

What They Offer

Generous Holiday Allowance: Starting at 25 days per annum, increasing by one day per year (up to 30 days), plus fully-paid leave over the Christmas break and an extra day off to celebrate your birthday.

• Private Healthcare: Available to all staff after a qualifying period.
• Pension Scheme: Employer contributions through auto-enrollment.
• Free On Site Parking
• £35,000 – £40,000 salary

SDP Recruitment Ltd TA Rustington Recruitment is an employment agency

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Summary

We are seeking a Residential Conveyancing Paralegal to join our client’s team. In this role, you will be involved in residential property transactions from start to finish, assisting conveyancers and ensuring a smooth and efficient process for their clients.

Responsibilities

• Manage all aspects of residential conveyancing transactions (freehold sale or purchase, leasehold sale or purchase, transfer of equity, first registration) including fixed fee quotes, new file openings, Veriphy ID checks, Client Care Letter with T’s and C’s, preparing draft Contract packs, completing Stamp Duty Land Tax forms, raising bills, producing Completion Statements and submitting applications to Land Registry for registration on completion
• Communicate effectively with clients, estate agents, and other parties involved in the process
• Maintain Redbrick case management (training will be given) and manage case files efficiently
• Prepare contract packs to be sent out
• Closing and archiving of files after completion
• Handling Deeds enquiries + general residential conveyancing enquiries

Requirements

• Proven experience in residential conveyancing is essential (minimum 2 years)
• Knowledge of Completion Statements / post completion work
• Proficiency in IT applications including Microsoft Office (Word, Excel, Outlook).
• Effective time management skills to meet deadlines.

Job Type: Full-time, Permanent

Pay: £26,000.00-£28,500.00 per year

Benefits:

• On-site parking
• Private medical insurance

SDP Rustington Ltd TA Rustington Recruitment is an employment agency

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Our client has a new requirement for an MRICS or AssocMRICS qualified surveyor with experience in delivering RICS Level 2 and Level 3 residential surveys. Other work to include Valuations (no lending work), defect diagnosis, Party Wall awards depending upon experience. Work is high quality and low volume.

Position can be office based in Rustington or with a possibility of having a surveyor home based in North Surrey/ SW London . Full or part time. Salary according to area and experience. West Sussex would be £45 – 55k basic plus bonus scheme.

SDP Recruitment Ltd TA Rustington Recruitment is an employment agency.

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Our client has a new opening for an experienced Trusts and Probate Solicitor to join the team at their Chichester office.

Probate and Estate Administration: Managing a variety of cases, from basic estates (below the inheritance tax threshold) to more complex taxable estates requiring IHT400 forms and relevant schedules, including the application of appropriate tax reliefs.
Intestate Estates: Handling cases where the deceased died intestate, with a sound understanding of intestacy rules and procedures.
Trusts Knowledge: Demonstrating an understanding of trusts, including tax principles affecting trusts upon creation and throughout their lifetime. Advising on their application in wills or during the creation of lifetime trusts.
Life Interest and Discretionary Trusts: Managing the setup and administration of trusts arising from wills, including processes for collapsing discretionary trusts when appropriate during estate administration.

The ideal candidate will:

• Have 3+ years of PQE in a relevant area, with STEP membership (or willingness to work towards it) being advantageous but not essential.
• Be a team player who is flexible, self-sufficient, and adept at managing a diverse client base, including older clients and high-net-worth individuals.
• Possess strong IT skills, a proactive attitude, and the ability to thrive in a fast-paced environment.
• Work independently while receiving support and supervision as needed.

You will receive a competitive salary and:

• Holiday Allowance: Starting at 25 days per annum, increasing by one day per year (up to 30 days), plus fully-paid leave over the Christmas break and an extra day off to celebrate your birthday.
• Private Healthcare: Available to all staff after a qualifying period.
• Pension Scheme: Employer contributions through auto-enrolment.
• Free Parking.

SDP Recruitment Ltd TA Rustington Recruitment is an employment agency.

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We are looking for a Commercial Property Lawyer (PQE 3 years +) to join our client’s Legal 500 ranked Commercial Property team.

Our ideal candidate will have experience in all aspects of Commercial Property Law along with the ability to establish and build on good client relationships and take and action effectively detailed instructions.

Benefits: • Competitive salary. • Firm-wide bonus scheme. • 25 days holiday, plus Bank Holidays, plus additional birthday day, plus 2 Me Days per year. • NHS top-up Healthcare Scheme. • Hybrid working environment. • Firm pays parking costs when working in the office.

SDP Recruitment Ltd TA Rustington Recruitment is an employment agency.

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We are recruiting for a technically strong Lawyer with 5-10 years’ experience to be a part of the growth of our client’s Private Client Department, covering the Administration of Estates, drafting Wills, LPAs and Trusts.

We are looking for candidates with a strong background in all areas of Private Client law. The ideal candidate will therefore need to be able to deal with clients at vulnerable stages in their lives with sensitivity and compassion as well as managing the expectations of family members. They should be able to deal with complex estates and trusts, as well as being able to provide later-life planning advice.

In addition to a competitive salary and hybrid working our client offers a safe and happy working environment, 25 days annual leave plus Bank Holidays, a healthcare benefit scheme, reimbursement of car parking costs if working in the office and a bonus scheme subject to targets.

SDP Recruitment TA Rustington Recruitment is an employment agency.

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